Emergency planning incident impact assessment - privacy notice

The purpose for this processing

To identify and record information regarding the impact on the community during and/or following an incident.  For example properties that have been flooded during severe weather or a tidal surge.

Legal basis for this processing

Article 6 Lawfulness of Processing (Section 1, (e))

Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

What data do we collect about you

Personal details as required.  These may include:

• Name of affected individuals
• Address of affected properties
• Telephone numbers
• Email addresses
• Property details
• Details of impact

How long do we collect your personal data

The data is kept for a minimum of ten years in case of a Public Inquiry or an Inquest regarding the incident.

Who we share your data with

We may share your information with:

• Relevant internal officers
• Relevant third party organisations assisting in the response and recovery process

Where we get it from

Individuals themselves (Data Subjects).

Is any automated decision making applied

No automated decision making applies to this process.

The Right to Complain

If you have concerns about how we have handled your personal information, you have the right to raise a complaint with us.

You can contact the Council’s Data Protection team using the details below, and we will investigate your concerns and respond without undue delay:

Email: DPAOfficer@tendringdc.gov.uk

Post: Data Protection Officer, Tendring District Council, Town Hall, Station Road, Clacton-on-Sea, CO15 1SE

If you remain dissatisfied with the outcome, you have the right to complain to the Information Commissioner’s Office (ICO) -Make a complaint about how an organisation has used your personal information