Covid-19 business grants - privacy notice

The Purpose of this processing

To record and process the information necessary to assess a businesses’ eligibility for, and payment of, business grant schemes that have been introduced by Government in response to the impact of the COVID-19 pandemic.

Legal basis for this processing

Article 6 (e)

Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

What data do we collect about you

• Name
• Business address
• Email address
• Telephone number
• Bank account details
• Business Rates account number
• Business Identifier Number (Charitable Commission Registration Number, Companies House number, Company number, Your Self-Assessment Unique Taxpayer Reference number)
• VAT registration number
• Business type
• Number of employees
• Size of business
• Information on trading
• Information on income/loss
• Bank statements/lease agreements/mortgage agreements
• SIC Code
• Other forms of evidence as required

How long do we keep your personal data

Your information will be kept for 6 years in accordance with the Council’s Retention Schedule

However, you do have the right to contact us and ask for your information to be removed where there is no legal obligation or statutory requirement for it to be kept. You can exercise this right by contacting business.rates@tendringdc.gov.uk

Who we may share it with

• The Department for Business, Energy and Industrial Strategy
• National Fraud Initiative
• The Cabinet Office
• FDM
• Her Majesty’s Revenues and Customs
• Northgate Software Services
• Enforcement Agents
• Ministry of Housing, Communities and Local Government
• Valuation Office Agency
• Essex County Council
• Section 56 of the Digital Economy Act 2017 enables public authorities to share information in order to take action in connection with fraud against a public authority. This type of information sharing helps us to improve our ability to identify and reduce the risk of fraud against the public sector and recover public sector funds.

Where we get it from

The data subject themselves

Accountants representing the data subject

Persons authorised by the data subject to liaise on their behalf

Is any automated decision making applied

No automated decision making applies to this process.

The Right to Complain

If you have concerns about how we have handled your personal information, you have the right to raise a complaint with us.

You can contact the Council’s Data Protection team using the details below, and we will investigate your concerns and respond without undue delay:

Email: DPAOfficer@tendringdc.gov.uk

Post: Data Protection Officer, Tendring District Council, Town Hall, Station Road, Clacton-on-Sea, CO15 1SE

If you remain dissatisfied with the outcome, you have the right to complain to the Information Commissioner’s Office (ICO) -Make a complaint about how an organisation has used your personal information