Tendring youth awards - privacy notice

The purpose for this processing

Tendring Youth Awards (TYA) processes three broad categories of data: (i) of those nominated for awards, and those who nominate them; (ii) of its committee and membership, and; (iii) of contacts at sponsoring and other supporting organisations

Legal basis for this processing

  1. Consent. Where someone is nominated by a third party, they will be contacted as part of the awards process. They are able to withdraw their consent at any time.
  2. Consent
  3. Legitimate interest

Consent must be a freely given, specific, informed and unambiguous statement of the data subject’s agreement to the processing. Consent will not be assumed to be provided by silence or a non-response to a request.

What data do we collect about you

  1. For nominee – name, age, address, contact details, place of education.
  2. For nominator – name, address, contact details
  3. Name, address, contact details

Name, name of employer, contact details, bank details for supporting organisation

How long do we keep your personal data

  1. 18 months after awards ceremony nomination made for
  2. Six months after they cease to be a member
  3. 18 months after awards ceremony sponsorship/support was given for

Who we may share it with

The data will be shared by the organising committee for the purposes of running the awards. Individual committee members may also work for supporting organisations (e.g. Tendring District Council/Essex County Council) and use their work systems to support the awards. However, there is no systematic sharing of data with any other body.

Where we get it from

  1. Nominator supplied (third party)
  2. Individuals themselves
  3. Individuals themselves

Is any automated decision making applied


Data Controller/Processor

The Data Controller for Tendring Youth Awards is the Awards Secretary, who can be contacted at thetendringyouthawards@gmail.com

Tendring District Council is operating as the Data Processor in relation to hosting Tendring Youth Awards information and nomination forms, and with officer resource.


If you have any concerns or questions about how we look after your personal information or wish to exercise any of Your Rights, please contact the Responsible Person at thetendringyouthawards@gmail.com

The Tendring Youth Awards Privacy Policy can be requested by email.

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