Leisure and sports centres - privacy notice

The purpose for this processing

To provide a leisure and/or sports centre service including applications for membership, class bookings and private hire, medical referral scheme.

Legal basis for this processing

Article 6 Lawfulness of Processing (Section 1, (b)):

Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contact.

Where a contractual arrangement is not relevant, or where Special Category data will be processed, for example when you have been referred by a health care provider, consent will be sought from the data subject in accordance with Article 6 Lawfulness of Processing (Section 1, (a)):

The data subject has given consent to the processing of his or her personal data for one or more specific purposes.

What data do we collect about you

Personal details as required. These may include:

  • Name
  • Address
  • Email address
  • Telephone number
  • Employment and educational details
  • Age / date of birth for under 16 year olds and associated parental consent
  • Financial details
  • Visual images (CCTV)
  • Proof of eligibility

The following Special Category information may be processed :

  • Physical and mental health details

How long do we keep your personal data

In accordance with the Council’s Corporate Retention Schedule :-

Financial information – 6 years + current year

Demographic profiling – 3 years.

Proof of eligibility - 1 year or until an updated eligibility document is provided

Who we may share it with

Relevant information may be shared with third parties where necessary:-

Essex County Council
Healthcare providers
Internally with other departments within the Council

Where we get it from

Individuals themselves (Data Subjects)

Health care providers

Essex County Council

Is any automated decision making applied

No automated decision making applies to this processing.

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