Emergency planning rest centre management and registration - privacy notice

The purpose for this processing

To process and record details of all persons attending a rest centre during an incident.

This will include rota information for non Council responders in the same locations.

Legal basis for this processing

Article 6 Lawfulness of Processing (Section 1, (e))

Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Article 9 Processing of special categories of personal data (Section 2, (a)):

The data subject has given explicit consent to the processing of those personal data for one or more specified purposes.

What data do we collect about you

Personal details as required.  These may include:

•    Name
•    Address
•    Telephone numbers
•    Next of kin details
•    Any relevant medical issues
•    If they have any pets

How long do we keep your personal data

The data is kept for a minimum of ten years in case of a Public Inquiry or an Inquest regarding the incident.

Who we may share it with

We may share your information with:

•    Relevant internal officers
•    Police
•    Essex County Council – adult social care and children services
•    Other relevant emergency services
•    Faith representatives

Where we get it from

Individuals themselves (Data Subjects) or persons acting on their behalf e.g. family members

Is any automated decision making applied

No automated decision making applies to this process.

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