Emergency planning rest centre management and registration - privacy notice

To process and record details of all persons attending a rest centre during an incident.

This will include rota information for non Council responders in the same locations.

Article 6 Lawfulness of Processing (Section 1, (e))

Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Article 9 Processing of special categories of personal data (Section 2, (a)):

The data subject has given explicit consent to the processing of those personal data for one or more specified purposes.

Personal details as required.  These may include:

•    Name
•    Address
•    Telephone numbers
•    Next of kin details
•    Any relevant medical issues
•    If they have any pets

The data is kept for a minimum of ten years in case of a Public Inquiry or an Inquest regarding the incident.

We may share your information with:

•    Relevant internal officers
•    Police
•    Essex County Council – adult social care and children services
•    Other relevant emergency services
•    Faith representatives

Individuals themselves (Data Subjects) or persons acting on their behalf e.g. family members

No automated decision making applies to this process.