Elected members district councillors information record - privacy notice

The purpose for this processing

To maintain a corporate record of Tendring District Council elected members / district councillors.

Legal basis for this processing

Article 6 Lawfulness of Processing (Section 1, (c)):

Processing is necessary for compliance with a legal obligation to which the controller is subject.

What data do we collect about you

These may include:

• Name
• Address
• E-mail addresses
• Telephone numbers
• Date elected
• Term of office
• Political Grouping
• Ward represented
• Committee Appointments
• Attendance record at official meetings
• Declarations made at official meetings
• Gifts and hospitalities
• Declared appointments to outside bodies

How long do we collect your personal data

In accordance with the district councillors’ term of office.

Who we share your data with

All the information is publicly available on the Council’s website.

Where we get it from

Individuals (data subjects)

Returning Officer for the Tendring District

Committee membership is fixed by either the Full Council or the relevant political group leader.

Is any automated decision making applied

No automated decision making applies to this process.

The Right to Complain

If you have concerns about how we have handled your personal information, you have the right to raise a complaint with us.

You can contact the Council’s Data Protection team using the details below, and we will investigate your concerns and respond without undue delay:

Email: DPAOfficer@tendringdc.gov.uk

Post: Data Protection Officer, Tendring District Council, Town Hall, Station Road, Clacton-on-Sea, CO15 1SE

If you remain dissatisfied with the outcome, you have the right to complain to the Information Commissioner’s Office (ICO) -Make a complaint about how an organisation has used your personal information