Communications and media contact list - privacy notice

The purpose for this processing

1. To provide news releases, press invites, and other similar information relating to the business of the Council to members of the press and others who want to receive such items.
2. To provide a response a customer service enquiry.

Legal basis for this processing

Article 6 – Lawfulness of Processing (Section 1 (e)):-

Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Article 6 – Lawfulness of Processing (Section1 (a)):-

The data subject has given consent to the processing of his or her personal data for one or more specific purposes.

What data do we collect about you

Personal details may include (where relevant) :-

• Name
• Address
• Email address
• Organisation you work for

We may also collect :

• Telephone numbers
• Social media account information
• Photographs of identified individuals (if provided with consent)

How long do we collect your personal data

Personal information is retained in accordance with the Council’s published Corporate Retention Schedule.

Who we share your data with

We may share your information with :

• Individuals themselves (Data Subjects)
• Press and Media
• Partner organisations
• Archivist for review – Essex Record Office

Where we get it from

Individuals themselves (Data Subjects)

Is any automated decision making applied

No automated decision making applies to this process.

The Right to Complain

If you have concerns about how we have handled your personal information, you have the right to raise a complaint with us.

You can contact the Council’s Data Protection team using the details below, and we will investigate your concerns and respond without undue delay:

Email: DPAOfficer@tendringdc.gov.uk

Post: Data Protection Officer, Tendring District Council, Town Hall, Station Road, Clacton-on-Sea, CO15 1SE

If you remain dissatisfied with the outcome, you have the right to complain to the Information Commissioner’s Office (ICO) -Make a complaint about how an organisation has used your personal information