Data matching privacy notice - formerly fair processing notice

This authority is required by law to protect the public funds it administers.  It may share information provided to it with other bodies responsible for auditing or administering public funds, in order to prevent and detect fraud and ensure any inaccuracies in our records are corrected.

Data matching involves comparing computer records held by one body against other computer records held by the same or another body to see how far they match.  This is usually personal information. Computerised data matching allows potentially fraudulent claims and payments to be identified.  Where a match is found it may indicate that there is an inconsistency that requires further investigation.  Information will therefore be supplied to Credit Reference Agencies and other public bodies for cross referencing and further action where required.  No assumption will be made as to whether there is fraud, error or other explanation until an investigation is carried out.

The Cabinet Office currently requires us to participate in a data matching exercise to assist in the prevention and detection of fraud.  We are required to provide particular sets of data to the Cabinet Office for matching for each exercise, and these are set out in their Code of Practice

We participate in the Cabinet Office’s National Fraud Initiative: a data matching exercise to assist in the prevention and detection of fraud. We are required to provide particular sets of data to the Minister for the Cabinet Office for matching for each exercise.

The use of data by the Cabinet Office in a data matching exercise is carried out with statutory authority under Part 6 of the Local Audit and Accountability Act 2014. It does not require the consent of the individuals concerned under the Data Protection Act 1998: however the Authority has registered this activity within its corporate annual notification with the Information Commissioner.  
To seek guidance on the approved process or make a Freedom of Information request  they can be contacted  by email using the following address:

We also participate in the Department of Works and Pensions (DWP) Credit Reference Agency data match exercises to identify non declared partners, information supplied by the council to the DWP may therefore be supplied to Credit Reference Agencies for cross referencing and our fraud investigations may possibly include checks on undeclared cohabiters.
Tendring District Council is also participating in an additional Essex-wide  Data Matching Project. This will identify where discrepancies in residence may have occurred.  The primary purpose of this project is to identify incorrect claims for discounts and exemptions, and correct inconsistencies in our records. There may be secondary outcomes which will have an impact on other discounts and services provided by the Authority. Where an inconsistency is identified, further investigations will be carried out. Where no match is found, the data matching process will have no material impact on those concerned.

The data matching associated with the Essex-wide activity is carried out using automated processes and is undertaken by an independent specialist organisation on a monthly basis.  Information will be retained on a rolling 3 month basis.  All data transfers, processing and destruction will be undertaken in a secure manner in accordance with all applicable legislation.

Last updated on: 31st August 2016

Last updated on: 05/10/2016 - 12:58