Do you want to hold an event on our land including Clacton's Town Square?

Events on the Town Square (Clacton on Sea)

Since being completed in 2007 the Town Square has been host to all kinds of events from charity fundraisers and public awareness campaigns to food festivals and busking competitions. If you would like to book the Town Square for an event, you will need to complete an event application form.

The key objective of hiring space in the Town Square is to attract and retain shoppers in Clacton Town Centre, through creating a vibrant hub for shopping.  We regret that bookings are not taken for either religious or political groups.

Events on Tendring District Council land

There are other areas of land owned by us that can be used for events and some of the more popular ones are Harwich Green, Bathhouse Meadow, The Naze and Martello Bay. As with the Town Square to hold an event on leisure land you will need to complete an event application form.

How to apply

The following forms and guidance can be found by clicking the links below.

Event guidance notes and Event guidance notes checklist: This gives general advice regarding the safety considerations when arranging any type of event.

Event application form: To be completed, signed and returned to us.

Terms and conditions: Please ensure that you can comply with all the terms and conditions, where applicable, and then sign and return the form with the application.

Risk assessment guidance notes and form: The risk assessment form should be completed and retained by the organiser for future reference and a copy forwarded to us with the completed application form.

Safety inspection checklist: For use when carrying out the site inspections immediately prior to, during and after the event.

Accident report form: Following any accident at the event, this should be completed for each person injured and a copy sent to us.

Event participation list: You may need to complete this form for certain types of event. We will advise you if this is the case and your application is agreed.

Further information

If you would like a hard copy of the event application form sent to you or you have any queries with regard to your event please contact Miss J Needham by e-mail jneedham@tendringdc.gov.uk or by telephone 01255 686683.

Completed and signed application forms should be forwarded at least 6 - 8 weeks prior to your event to:

Operational Services - Tourism
Town Hall
Station Road
Clacton on Sea
Essex CO15 1SE

Useful contacts

Requests for road closures should be made to the Parking Enforcement Officer on 01255 686983

Requests for street collections should be made to the Licensing Officer on 01255 686588

For advice on food health and safety please contact an Environmental Health Officer on 01255 686793

Advice on planning a street party

Last updated on: 26/05/2016 - 13:54