Register a food premises

What is registration?

Registration of premises used for food business (including market stalls, delivery vehicles and other moveable structures) is required by law.

Registration will allow local authorities to keep an up to date list of all those premises in their area so they can visit them when they need to.  The frequency of the visits will depend on the type of business.

This application is subject to tacit approval under the European Union Services Directive.  Applications are usually dealt with within 28 days of receipt of a full application.  In exceptional circumstances the deadline may be required to be extended, you will be notified of the new deadline and the reason for extending it.

Who needs to register?

If you run a food business you must tell (or arrange for someone else to tell) the local authority about any premises you use for storing, selling, distributing or preparing food.  Food premises includes restaurants, hotels, cafes, shops, supermarkets, staff canteens, kitchen in offices, warehouses, guest houses, delivery vehicles, buffet cars on trains, market and other stalls, hot dogs and ice cream vans etc.

If you use vehicles for your food business in connection with permanent premises such as a shop, or warehouse you only need to tell the local authority how many vehicles you have. You do not need to register each vehicle separately.  If you have one or more vehicles but no permanent premises, you must tell the authority where they are normally kept.

Anyone starting a new food business must register with the local authority at least 28 days before they commence trading.  If an existing business changes ownership then see the section below headed "changes".

The majority of premises will have to be registered.  However, certain premises are exempt from registration e.g. some which are already registered for food law purposes, certain agricultural premises, motor cars, tents and marquees (but not stalls), some domestic premises and some village halls.  You should contact your local authority if you think you might be exempt.

How do I register?

If your establishment is in the Tendring district you can complete and submit the GOV.UK online Food Premises Registration form.   Registration cannot be refused and there is no charge.

The signed copy of the registration form must be sent to Tendring District Council.  The address can be found at the end of the form.  If the form is sent to the wrong address your application will not take effect until it is received at the proper place.  If you use premises in more than one local authority area, you must register with each authority separately.

You must tick all boxes which apply to your business, answer all the questions and give all the information requested.  Seasonal businesses operating for a certain period for each year should give the dates between which they will be open.  If you have any questions please contact us at the address shown at the bottom of this page.  It is an offence to give information which you know is false.

N.B. Some advice will vary from authority to authority so, if your premises is not in the Tendring district, it is advisable to contact the appropriate local authority.  To find out who the local authority is, you can enter your premises postcode on Gov.UK website.

What happens to the information given on the form?

The local authority will enter the details on its register.  A register of addresses and the type of business carried on at each will be open to inspection by the general public.  Records of other information provided will not be publicly available.

Changes

Once you have registered with the local authority you only need notify them of a change of proprietor, if the nature of the business changes or if there is a change of address at which moveable premises are kept.  The new proprietor will have to complete an application form.

If the local authority wishes to change the entry in the Register because of information which is received from someone else you will be given 28 days notice and an opportunity to comment on the proposed change.

These notes are provided for information only and should not be regarded as a complete statement of the law

Contact Details

Email: fhsadmin@tendringdc.gov.uk
Address:
Environmental Services (Food, Health & Safety)
Council Offices
Weeley
Clacton-on-Sea
Essex
CO16 9AJ
Telephone: 01255 686767

Last updated on: 08/11/2016 - 12:32